How to Address a City or Town Manager

How to Address a City, Town or County Administrator
How to Address a City, Town or County Manager

—-Envelope or address block on letter or email:
—-—-Mr./Ms./etc. (full name)
—-—-(Office held)
——–(Address) How Address City County Administrator

—___-—-Which looks like:
—————-Mr. Robert Dillon

—————-Hartford Town Manager
—————-Town Hall
—————-Hartford, New York 98765

—————-Mr. Kurt-Owen Richard
—————-Washington County Administrator
—————-Municipal Center
—————-Fort Edward. New York 12345

—-—-Mr./Ms./etc. (Surname)


Robert Hickey author of “Honor & Respect”

—-#1) These professional managers are hired by the local elected municipal councils. Not elected by the citizens – the idea is they work outside of the political realm to keep operations running smoothly.  {NOTE: Another similar sounding position County Executive frequently is an elected official. For that office see the next post on this page.} 

—-#2) As a hired professional, a county/city/town manager/administrator doesn’t have an elevated form of address. Address as Mr./Ms. (Name) – (whatever honorific to which he or she is entitled) and identify by their (office).  How to Address a City or County Administrator

—-#3) Administrator and Manager are used after the name in an introduction or on a business envelope for identification, but is not formally used as an honorific.

—-For comparison see also Mayor of a U.S. City

– Robert Hickey How to Address a City or County Administrator


Robert Hickey author of “Honor & Respect”

When Should You Use the Forms on this Page?

You can use these forms of address for any mode of communication: addressing a letter, invitation, card or Email. (If there are differences between the official and social forms of address, I will have mentioned the different forms.)  The form noted in the salutation is the same form you say when you say their name in conversation or when you greet them.
___What I don’t cover on this site are many things I do cover in my book: all the rules of forms of address, about names, international titles, precedence, complimentary closes, details on invitations, place cards, all sorts of introductions, etc. I hope you’ll get a copy of the book if you’d like the further detail.

Not Finding Your Answer?

—-#1)  At right on desktops, at the bottom of every page on tablets and phones, is a list of all the offices, officials & topics covered on the site.

—-#2)  If you don’t see the official you seek included or your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day or so (unless I am traveling.)  Note: I don’t have mailing or Email addresses for any of the officials and I don’t keep track of offices that exist only in history books.

—-#3)  If I think your question is of interest to others, Sometimes I post the question  – but always change all the specifics.

— Robert Hickey 


Robert Hickey author of “Honor & Respect”