How to Write a Name on a Table Tent
How to Write a Name on a Name Tent

Table Tents, Name Tents or Placards

At many events – less formal meals, meetings & panel discussions – double-sided name tents, tent cards or placards are used.  They typically have text on both sides.   Exactly what that information is, can be whatever the host decides is useful:  How to Write a name on a Name Tent

—-—-Mark A. Darr————Name and office
—-—-Mayor of (City)
—-—-Mayor Darr————Conversational Name
—-—-(City & State)
—-—-Mayor Mark A. Darr————Full Name
—-—-(City & State)
—-—-The Honorable Mark A. Darr————Complete identification

—-—-Mayor of (City & State)

—-So don’t ask what do I put on the card?
—-—-Ask — How to Write a name on a Name Tent
—-—-—-What is the function of the card?
—-—-—-What information will best support that function?
—-—-—-Does it only need to show the guest which their seat?
—-—-—-To provide ‘call-by name’ for others to see and use?
—-—-—-… Or does it need to provide identification for networking?

Sometimes organizers will put one version of the name facing the guest and another version of the name facing away from the guest. For example they will put (Name)+(Job) facing others and (Just the Name) facing the person whose card it is.  But in every instance the text displayed is dependent on the needs of the guest and the needs of the person seeing the tent card.

— Robert Hickey   How to Write a Name on a Table Tent


Robert Hickey author of “Honor & Respect”

How to Write Names on Tent Cards for a Panel?

We are preparing tent cards for a panel discussion. There will be six on the panel: two attorneys, a state senator, and the Chief Justice of the Wyoming Supreme Court and two “civilians” who are members of the press.

Would we simply list their names on the first line, followed by their title on the second line??
————————-– Anne Leslie.

Dear Ms. Leslie:
The purpose of a tent card is #1) for identification and #2) provide the call-by name for the audience when they ask questions. I don’t have all the details of the event, but here are some samples that might get you started:

—–—–Mr. (Full Name)
—–—–Attorney, Laramie

—–—–Senator (Full Name)
—–—–District H42 Laramie
—–—–65th Wyoming Legislature

—–—–Chief Justice (Full name)
—–—–Wyoming Supreme Court

—–—–Mr./Ms. (Full Name)
—–—–Laramie News

— Robert Hickey

Forms of Address: How a conversation begins can have a huge impact on how the conversation - even the entire relationship - develops.

On Place Cards is the Name on One Side or Both Sides?

It was decided we would use place cards. Should we use Mr. John Doe or Mr. Doe.  John Doe or John.  Does the name go on one side or both sides?
———————–– Marietta Stone

Dear Ms. Stone:
A standard place card has the name on one side facing the guest. The form of the name is what you would call the person in conversation. Protocol officers use the word place card for a small card (maybe flat, maybe folded) … perhaps 1″ x 3″

—–#1) At formal events that’s likely to be Mr. Doe.

—–#2)  You would use Mr. John Doe on a place card when you have a Mr. John Doe and a Mr. William Doe BOTH coming and you need to be specific.

—–#3) Just John Doe or John are OK too for casual and family events.  They lend a note of informality to the event but still do the job.

— Robert Hickey How to Write a Name on a Table Tent


Robert Hickey author of “Honor & Respect”

Place Cards & Placards: They are Different

#1) A formal place card simply identifies a person’s seat. The card is small and the name is written on one side of the card: the side facing the guest. You write his or her’s name as he or she is addressed in conversation:
—-—-Mr. Hickey  How to Write a Name on a Place Card
—-—-Mayor Darr
—-—-Senator Feinstein

At formal events there’s likely a centerpiece/floral arrangement so other guests really can’t see one another’s cards. There is no functional purpose to putting a name on both sides.

—-At official events, when the guest holds a high office, it is traditional to write just title of the office the official holds. E.g.,:
—-—-The President How to Write a Name on a Place Card
—-—-The Chief Justice
—-—-The Mayor of (City) How to Write a Name on a Table Tent


Robert Hickey author of “Honor & Respect”

When Should You Use the Forms on this Page?

You can use these forms of address for any mode of communication: addressing a letter, invitation, card or Email. (If there are differences between the official and social forms of address, I will have mentioned the different forms.)  The form noted in the salutation is the same form you say when you say their name in conversation or when you greet them.
___What I don’t cover on this site are many things I do cover in my book: all the rules of forms of address, about names, international titles, precedence, complimentary closes, details on invitations, place cards, all sorts of introductions, etc. I hope you’ll get a copy of the book if you’d like the further detail.

Not Finding Your Answer?

—-#1)  At right on desktops, at the bottom of every page on tablets and phones, is a list of all the offices, officials & topics covered on the site.

—-#2)  If you don’t see the official you seek included or your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day or so (unless I am traveling.)  Note: I don’t have mailing or Email addresses for any of the officials and I don’t keep track of offices that exist only in history books.

—-#3)  If I think your question is of interest to others, Sometimes I post the question  – but always change all the specifics.

— Robert Hickey 


Robert Hickey author of “Honor & Respect”